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Physical Records and Document Management
Whether you have inactive documents or active ones and your company feels the consistent need for additional space, the pressure and challenge for better Security, confidentiality, accessibility, compliance with your local and global rules and regulations and long term preservation, InfoFort’s Document Storage, File Storage and Management Services will be the answer.
Our customized and reliable Document Storage, File Storage and Management Services tackle the painful areas that most organizations have and provide reliable and Secure Solutions to help your company successfully outsource the complex Records and Document Management cycle.
How it works:
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Assessment & Packing – Our well trained and experienced staff will identify, sort, barcode, pack and catalogue your Document and Files in the InfoFort supplied boxes.
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Collection & Storage – Your Documents and Files are securely collected and transported for safe storage. A unique indexing/description is captured in our database.
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Retrieval – Following certain security and confidentiality processes, you can simply email or use our web based system to request certain Documents or Files in storage.
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Confidential Destruction – We manage your retention cycle and advise you when obsolete Documents and Files become due for destruction.
Benefits:
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Secure – Our world class facilities are dedicated Record and Document Management centers with 24/7 security, access control, motion detectors, CCTV and other advanced technologies. Also, we employ proactive prevention measures supported by infrastructure, training and real time links with civil defense departments and fire brigades.
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Efficient – No more struggling to add space for your old Documents and Files or trying to find misplaced files. Cataloguing and bar-coding of individual files provide detailed information of archive contents and allows tracking of the exact locations of all Documents and Files in storage and in transit.
  Confidential – All Documents and Files in storage are kept anonymous through our advanced bar-coding system, random allocation, and separation of knowledge. Security is also scalable and you perform part of the authentication process when we retrieve your Documents and Files.
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Economical – You no longer have to worry about overheads or deploy capital for building or operating your own infrastructure. You pay as you go.
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