Document Scanning and Capture
In today’s world, a switch from paper-intensive processes to a digital environment is not an innovation anymore, it is an essential step for every business to survive. We have designed our Document Scanning & Data Capture solution based on our 20 years of experience in the information management industry to help each organization address this challenge.
InfoFort’s Document Scanning & Data Capture solution covers all aspects of paper based processes of every industry to ensure efficient document management, timely retrieval of digital documents, and integration to any database. We also link your digitized data to every process and workflow while securing it in one central repository and providing you access to a web & mobile ECM platform.
Enhance your productivity and improve accessibility of your records by transforming into a paperless, safe and secure environment.
Reasons to digitize your data:
Some of the main challenges in document management companies face today:
- Inaccurate filling methods and activities
- Loss of records or chaotic distribution of information
- Time inefficiencies in retrieving paper-based information
- Unauthorized access to sensitive information
Solution
InfoFort Document Scanning & Capture Solution includes preparation, scanning, intelligent data capture, and then release of images with the captured data into the document management system. Projects can be done either offsite or onsite. InfoFort's extensive and large scale technical and project management expertise in Electronic Document Management allows developing and maintaining leadership within the document scanning and management industry.
How it Works
- Documents of any size and format are digitized at InfoFort's or at client's facility:
- Wide or Sensitive Formats such as Engineering Drawings, Maps, Newspapers, Scrapbooks and Photographs
- Series / Batch scanning such as financial reports
- Book scanning including Laboratory Notebooks, Historical Vital Records
- Micrographics such as Microfilm Scanning, Microfiche Scanning, Aperture and Card Scanning
- Data is automatically captured from digitized files of any volume.
- Quality control is conducted on images and captured data.
- Digital files (PDF, PDF/A , TIFF or JPEG) are easily accessible through our Electronic Document Management System – enVision.
Benefits
- Efficiency – Automated data capture and retrieval of your digital records in a fast, efficient and accurate way.
- Accessibility – Authorized and secure access to your digital files anytime and from any device.
- Confidentiality – All electronic information is encrypted. Security module allows customizing access levels.
- Cost–effectiveness – Cutting expenses on office space used for physical archives storage.
- Compliance – InfoFort follows international standards and is certified by PDF/A (ISO standard) competency.
